Job Description

Full-time

Description

SUMMARY:

The Human Resources (HR) Coordinator supports all facets of Human Resources at Providence, including recruiting, onboarding, benefits administration, payroll coordination, and general employee support. This role provides day-to-day operational assistance across the full HR lifecycle, with a primary emphasis on talent acquisition. The HR Coordinator ensures accurate recordkeeping, timely communication, and consistent application of HR processes while serving as a resource for employees and managers.

MINIMUM QUALIFICATIONS (Knowledge, Skills and Abilities) :

• Bachelor’s degree in HR or related area, strongly preferred. Equivalent mix of education and experience may be considered. HR Certification a plus.
• Minimum of one year’s experience in HR or recruiting, strongly preferred.
• Knowledge of Microsoft products including but not limited to: Microsoft 365, Excel, Word, and PowerPoint is required. Understanding of HRIS, applicant tracking systems or similar programs preferred.
• High level of discretion, professionalism, and understanding of confidentiality required.
• Must possess a valid driver’s license and maintain an insurable driving record.
• Must be comfortable interacting with employees of all levels from entry level to executive. Additionally must be comfortable interacting with candidates through a variety of mediums, including phone calls, in-person, emails, and messaging channels, while maintaining professionalism.
• Ability to follow instructions and work independently.

ATTRIBUTES:  

• Intuitive - Quickly grasps complex concepts and underlying patterns, using insight to guide decisions and actions effectively.
• Reliable - Able to accept and complete duties according to necessary specifications; accepts responsibility.
• Planning/Organizing - Able to prioritize and plan work activities efficiently; organizes or schedules other people and their tasks.
• Initiative - Volunteers readily; asks for and offers assistance when needed; willing to do whatever it takes to successfully complete task or project.
• Detailed - Able to pay close attention to the small particulars when working on a particular task to produce a high-quality product.
• Critical Thinker - Strong problem-solving skills with ability to analyze and assess issues quickly.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supports the full-cycle recruiting process by scheduling interviews, administering candidate assessments, welcoming applicants during onsite visits, and monitoring applicant statuses throughout the hiring process, with the opportunity to expand involvement in sourcing, outreach, and interview support.
• Assists the Senior HR Generalist in maintaining an organized recruiting calendar by tracking upcoming events, managing participant details, coordinating outreach to partner organizations, handling event registrations, and attending career fairs.
• Monitors job postings and applicants through LA Works and other third-party posting sites.
• Collaborate with the HR team to create and publish engaging LinkedIn content focused on recruitment, company culture, and employee relations to enhance employer branding.
• Contributes to the onboarding process by organizing pre-employment screenings, overseeing onboarding progress, preparing welcome resources, and liaising with departments to facilitate a seamless experience for new hires.
• Provide administrative support to the HR team by entering and updating new hire information in HR systems in a timely and accurate manner.
• Provides support in employee offboarding processes by initiating and tracking required paperwork, following up with managers for completion, and coordinating with relevant departments to ensure timely and accurate processing.
• Assists the Compliance Officer with the general upkeep of the Affirmative Action Plan.
• Assists the Payroll and Benefits Specialists in preparing and distributing compensation statements and reports.
• Supports the Payroll and Benefits Specialist with projects as needed including but not limited to wellness initiatives, Open Enrollment, and End of Year Communications. 
• Responds to all unemployment claims in a timely manner; complete verifications of employment.
• Maintain accurate and confidential employee personnel files by organizing, scanning, indexing, and electronically filing HR documents in accordance with company policies, HR procedures, and record-retention requirements to ensure easy retrieval and data integrity.
• Prepare, assemble, and distribute candidate and employee packets, ensuring accuracy, completeness, and a positive experience.
• Monitor monthly employee birthdays and work anniversaries to update staff meeting slides and milestone communications, and coordinate the collection of signatures and timely distribution of recognition cards.
• Supports fellow HR team members in the creation and implementation of new policies, processes, and procedures.
• Collect incoming mail and ensure accurate and timely distribution to HR team members.
• Responds to basic employee inquiries.
• Hybrid work arrangement; regular on-site presence (minimum three days weekly) is required to support HR operations and employee-facing activities.
• Other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms and talk, see, or hear. The employee may be required to occasionally lift, push, or pull up to 20 pounds. Vision abilities required to perform this job include the ability to view and respond to visual and written materials via a computer screen.

The noise level in the work environment is usually quiet to moderate. The employee may handle emergency and/or crisis situations. 

The above job description is intended to describe the general nature and level of work being performed in the described position. This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position.

ADDITIONAL COMPANY INFORMATION:

The above Job Description is a written statement of facts describing the scope, responsibilities, and organizational relationships of this position as it is. It is intended to provide a clear picture of the position’s role within the organization.

This job description is subject to change as Providence Engineering and Environmental Group LLC evolves, and in no way implies that this description includes all the duties associated with this position. Job duties related to this position may be added/removed from the job description as needed. Providence Engineering and Environmental Group LLC depends on its employees to assess current positions and update position description as duties change, responsibilities increase/decrease, technology improvements occur, or because of any other factors which may impact the success of such position. 

Providence Engineering and Environmental Group LLC is committed to diversity and is an Equal Opportunity Employer. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. It is the policy of Providence Engineering and Environmental Group LLC to be nondiscriminatory in all matters regarding the selection, recruiting, hiring, termination, promotion, transfer, work assignment, scheduling, compensation of employees, and any or all other terms and conditions of employment. The company does not unlawfully discriminate based on any applicable, legally protected classification or characteristics, including but not limited to race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, ancestry, citizenship, age, physical or mental disability. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at HumanResources@providenceeng.com .

Providence Engineering and Environmental Group LLC is an EEO employer - M/F/Vets/Disabled

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